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Artwalk 2008 Volunteer Meeting Minutes

May 26, 2008 6:30

1.     Welcome (Brenda Woolston, volunteer co-ordinator phone cell 519-312-3197, Home 519-869-2819) This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

2.     Introduction of Artwalk 2008 Event Committee. Shawn Mc Knight described the set up and the added Environmental sector.

3.      Description of volunteer areas;  where located on Map

Set up music stages, info booths, assist artists to booths

Registration Artists complete business and direct to location. 

Fri night and Sat AM Judy Mahoney

Registration of Music groups waiver signing, Stages

                                                            assist with equipment

                                                            keep water station filled

Parade(Sat) paper work for new entries, marshalling, general assistance,

 costumes for the weekend can be picked up at Unitarian booth

Information Booth at Energy Exchange Artwalk Headquarter and at two Stages, selling performer Cd's, T-shirts and buttons

Runners: spell artist off at booths so they can get a drink etc., hand out A/Wpamphlets and give to security at the street entrances, in general note areas of concern i.e non-registered booths setting up, improper food vending, or great things happening, report concerns to a committee member or person with walkie-talkie.

Direct Media to committee member and they will direct to

Shawn Mc Knight at Energy Exchange . Cogeco will be filming throughout weekend and at the main stage.

In general wear comfortable clothing (layered) and footwear if you’re moving equipment consider safety, have sunscreen and hat

Clean-up and assisting Artists when leaving Sat & Sun 6pm, music continues Sat night til 8pm

4.      Schedule Sign up, schedule will be posted on website. Volunteers are still needed so tell your friends about the exciting weekend.

5.      Geographic Distribution of Programs, review map can be seen on www.sarniaartwalk.com

6.      Frequently Asked Questions and walk about,   Bus stop, water, banks, when groups play  ????

7.      Large signs with website available for display on prominate places can be picked up and there are lots of posters to get out.so stop by at help spread the word.

8.      Fox FM will be starting ads next week and TV will be doing a shoot May 29. We have been noted on CBC radio.Other places the Day Tripper and First Monday. Thank you to all media for their kind attention.